PROPERTY AND EVIDENCE CLERK

Company: City Of Mount Dora
Location: Mount Dora
Posted on: January 14, 2026

Job Description:

Job Description Job Description Job Function: The Property & Evidence Clerk is responsible for managing all aspects of Property and Evidence for the Mount Dora Police Department. This includes receiving, cataloging, storing, and maintaining the security and integrity of evidence and found property. The Clerk ensures compliance with department policies and Florida statutes regarding the handling and disposal of evidence and provides administrative support as needed. The Property & Evidence Clerk works closely with law enforcement personnel to ensure the proper processing and documentation of evidence. Essential Duties: Property & Evidence Management Receives, catalogs, and secures evidence, found property, and other items in accordance with department policies and legal standards. Ensures the accurate and timely barcoding of evidence and found property, recording the location of each item in storage. Conducts regular inventories of evidence and property to maintain accurate records and ensure accountability. Maintains the security of evidence and property storage areas, preventing unauthorized access or tampering. Disposes of evidence, found property, and contraband according to legal requirements and departmental procedures, including arranging for destruction or return to rightful owners. Prepares necessary forms, reports, and documentation related to property intake, storage, and disposal. Clerical & Administrative Support Provides clerical support for the Property and Evidence Unit, including data entry, filing, and preparing reports. Assists with departmental accreditation by maintaining standard files and documentation supporting compliance with state and local regulations. Prepares requisitions for the purchase of supplies and equipment, and coordinates with the finance department as necessary. Conducts local records checks for individuals as requested and provides notary services. Assists in maintaining the cleanliness and orderliness of the property and evidence storage areas. Court Testimony & Chain of Custody Transports evidence to processing facilities and follows the proper chain of custody procedures. Testifies in court regarding the handling and processing of evidence as needed. Ensures that all evidence handling procedures comply with legal standards and department protocols, preserving the integrity of the evidence chain of custody. Support for Other Departments & Divisions Provides direct support to the all police department functions, including retrieving and preparing evidence for court and investigations. Coordinates with other City departments, including Purchasing and Finance, for property and evidence-related matters. Assists with other departmental duties, such as fingerprinting, record keeping, and administrative errands. Knowledge, Skills, and Abilities: Knowledge of Florida statutes and legal requirements related to property and evidence management. Strong organizational skills and attention to detail, particularly in maintaining accurate records and inventories. Knowledge of modern office procedures, including proficiency in using computers and standard office equipment. Ability to communicate effectively both orally and in writing, with strong interpersonal skills to interact with department personnel, other agencies, and the public. Ability to maintain confidentiality and ensure the security of sensitive materials. Familiarity with accreditation standards and the ability to support compliance efforts. Become a certified Notary Public within six (6) months of hire. Required Qualifications: Must possess a High School diploma or GED. Must have law enforcement organization experience; minimum of five (5) years preferred. Must have experience and/or training with the collection, processing, and maintenance of property and evidence. Must possess a valid Florida Driver’s License. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) within six (6) months of completion of probationary period. Physical Demands: Ability to talk by means of spoken words. Acceptable eyesight (with or without corrections). Able to distinguish colors, peripheral vision, depth perception and ability to adjust focus. Acceptable hearing (with or without hearing aid). Ability to sit, stand, walk, and operate office equipment for extended periods. Frequent use of hands for typing, filing, and other administrative tasks. Requires the ability to exert up to fifty (50) pounds of force occasionally and a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Ability to perform daily tasks, including reading, filing, and operating office equipment. Environmental Conditions: Works primarily inside an office environment. Occasional outdoor or off-site work for special events or community activities may be required (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Keywords: City Of Mount Dora, Palm Coast , PROPERTY AND EVIDENCE CLERK, Administration, Clerical , Mount Dora, Florida