Admin Assistant - Properties and Facilities

Company: One More Child
Location: Jacksonville
Posted on: February 16, 2026

Job Description:

Job Description Job Description ADMINISTRATIVE ASSISTANT – PROPERTIES AND FACILITIES JOB IDENTIFICATION INFORMATION Department: Finance and Business Administration JOB SUMMARY This position provides administrative and organizational support to the Executive Director of Properties. The role assists with coordinating details related to construction projects, property maintenance, scheduling, communication, and recordkeeping. This position helps keep information organized, supports vendor and internal communication, and ensures routine administrative tasks are completed accurately and on time. ESSENTIAL DUTIES AND FUNCTIONS Provide administrative support for construction and maintenance activities, helping organize information, documents, and schedules. Assist with communication to contractors, vendors, architects, engineers, and internal teams by gathering information, confirming details, and sending follow-ups as directed. Help maintain organized project files, including drawings, permits, progress photos, contracts, and other documentation. Assist with the processing and tracking of invoices to ensure they are coded correctly and submitted promptly. Support scheduling needs such as setting up meetings, coordinating site visits, arranging travel, and managing calendar updates. Help track and organize equipment, supplies, furniture orders, and deliveries for construction and renovation projects. Maintain systems for organizing records, including digital files, spreadsheets, and project folders. Assist with updating Asana tasks, timelines, and project notes to reflect current progress. Help collect bids, proposals, and vendor documents when needed. Ensure routine reporting, data entry, and assigned administrative tasks are completed accurately and in a timely manner. Perform other administrative duties as assigned by the Executive Director of Properties. SUPERVISORY RESPONSIBILITIES N/A REQUIRED EXPERIENCE AND QUALIFICATIONS High school diploma or GED Experience in clerical work Proficient in Microsoft office application and willingness to learn project management software. PREFERRED EXPERIENCE AND QUALIFICATIONS Project Management experience Associates degree COMPENTENCIES Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called. Ability to maintain confidential employee, client and organization information Ability to work independently to analyze situations, determine appropriate next steps and act. Detail oriented, highly organized, working efficiently with a high-level of accuracy Effective communication skills, both oral and written Ability to build effective professional relationships internally and externally SPIRITUAL QUALIFICATIONS It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. Have had a personal conversion experience with Jesus Christ and been scripturally baptized. Possess a sense of commitment to ministry through vocation. Hold a sincere desire to seek God and His kingdom. Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation. Be a member of a New Testament, evangelical Church in the local community and attend regularly. Engage in witness activities as a normal part of life. PHYSICAL DEMANDS These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision. This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. Ability to lift up to 30 pounds (boxes, documents, and equipment). WORK ENVIRONMENT The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. Job functions are performed in a normal office environment. DISCLAIMER This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. CLEARINGHOUSE In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

Keywords: One More Child, Palm Coast , Admin Assistant - Properties and Facilities, Administration, Clerical , Jacksonville, Florida