Assistant Office Manager

Company: AppleOne
Location: Apopka
Posted on: February 18, 2026

Job Description:

Job Description Job Description Assistant Office Manager (Succession Track) – On-Site | $60–70K | Ocoee, FL Hours: Monday–Friday, 8:00 AM–5:00 PM Start Date: ASAP Work Setting: 100% On-Site (No remote options) Are you a people-focused leader with strong communication skills and a track record of office or operations management? Our client, a long-established company in the marine manufacturing industry, is seeking an Assistant Office Manager who will train directly under the current Office Manager and move into the full leadership role upon retirement. This is a high-visibility opportunity for a motivated professional who thrives in a stable, supportive, team-oriented environment. What You’ll Do -Support daily front-office operations and ensure smooth, consistent workflow. -Lead and mentor a team of 8 office employees, providing guidance, coaching, and accountability. -Serve as a primary contact for customers, handling inquiries, service issues, and de-escalating situations professionally. -Oversee Accounts Payable and Accounts Receivable, supervising the bookkeeper and ensuring accurate billing, collections, vendor payments, and monthly reconciliation. -Manage outbound logistics, including freight scheduling and coordination of customer shipments. -Partner closely with the current Office Manager to learn core processes, systems, and responsibilities, with a clear path to succession. -Collaborate cross-functionally with managers in operations, production, and leadership teams. -Maintain organized office records, documentation, and compliance requirements. -Gain deep working knowledge of Epicor (ERP) and participate in ongoing process improvements. Required Skills & Experience -3 years of experience in office administration, customer service leadership, or operations support (manufacturing environment preferred). -Strong job stability and consistent tenure in previous roles. -Excellent verbal and written communication skills; personable, upbeat, and customer-centric. -Proven ability to de-escalate difficult situations calmly and professionally. -Experience managing a team of 8 or more. Strong proficiency in: -Epicor (or similar ERP) -QuickBooks -Advanced Excel (pivot tables, VLOOKUP, data cleanup) -Outlook, Word, and Teams Who Will Thrive in This Role -Someone personable, outgoing, and naturally service-oriented -A problem-solver who enjoys stepping in to help resolve issues -A leader who builds trust and collaboration -Someone seeking a long-term home with clear career progression Why You’ll Love This Opportunity -Succession plan to become the next Office Manager -Mentorship from a leader with 31 years of company knowledge -Stable, well-established organization with strong industry reputation -Meaningful impact on operations, customers, and team performance Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023 -06/22- 088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay - transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e- verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. 1070 Company Description This company offers growth and a great group of people to work with. Company Description This company offers growth and a great group of people to work with.

Keywords: AppleOne, Palm Coast , Assistant Office Manager, Administration, Clerical , Apopka, Florida